Earnings Call Replay and Transcript Requirements

Tag: Event Success

September 23, 2026

No rule sets an exact replay period, but regulators expect public access after the call, not just during it. Best practice: post the audio replay within hours, keep the webcast archive for at least 12 months, publish a transcript within 24 hours, and caption the recording for accessibility.

This article is general information, not legal advice. Confirm your obligations with counsel.

What the rules actually say

Reg FD (US). The SEC's model for a compliant earnings call includes making a replay available for a reasonable period afterward. It doesn't define "reasonable." See Reg FD and MAR compliance for the full picture.

MAR (UK and EU). Inside information announcements must stay on your website for at least five years. The call itself explains the announcement, but many issuers archive call materials alongside it for consistency.

Regulation G (US). If you discuss non-GAAP measures on the call, the reconciliation must be available. Posting it on your IR site, next to the replay, keeps the record complete.

Accessibility. WCAG guidelines call for captions on recorded video and transcripts for audio-only content. Accessibility claims against corporate websites are rising, and IR pages are not exempt.

Requirements vs. best practice

Item	Required by rule?	Best practice
Webcast or audio replay	Expected for "a reasonable period" under the Reg FD model	Post within 1–2 hours; keep at least 12 months
Phone replay line	No	Offer for 7–30 days with an access code
Transcript	No	Publish within 24 hours on your IR site
Non-GAAP reconciliation	Yes, if non-GAAP measures are discussed (Reg G)	Link it from the replay page
Captions	Accessibility expectation	Caption the archived webcast
Results announcement	MAR: on website at least 5 years	Keep it on the same page as the replay

Getting the replay right

Speed. Analysts who missed the call want it the same day. A replay posted within hours keeps the official version in front of the market.
Completeness. Include the full call: prepared remarks and the whole Q&A. Edited replays invite questions about what was cut.
Synced slides. The webcast archive should replay slides in sync with audio.
Access. Make it free and public. Registration walls are fine for analytics but shouldn't block access.

Getting the transcript right

Verbatim or lightly edited? Verbatim is the safest record. Light edits for readability are common, but never change meaning.
Header. Open with the safe harbor statement and a note that the transcript may contain errors.
Speaker labels. Name every speaker, including each analyst and firm.
Turnaround. Within 24 hours keeps your version ahead of third-party ones.

Own the official record

Third-party sites often publish their own recordings and transcripts of your call, sometimes with errors. Some restream your webcast entirely. A fast official replay and transcript on your IR site gives the market, and search engines, the authoritative version.

Replay and transcript with Streamlined

Every Streamlined earnings call includes recording and replay. Transcripts, captioning and translation are available on the same event, so your full archive is ready in one place. See earnings call options or book a demo.

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FAQ's

How long should an earnings call replay stay online?

No. Transcripts aren't required, but they improve accessibility, search visibility, and control of the official record.

Are companies required to publish earnings call transcripts?

No. Transcripts aren't required, but they improve accessibility, search visibility, and control of the official record.

How quickly is the replay available?

With Streamlined, the audio replay is typically available within a couple hours of the call ending.

Should the replay include the Q&A?

Yes. The full call, including Q&A, is the record the public should be able to access. Cutting the Q&A raises disclosure questions.

Should an earnings call replay be available without registration?

Yes. The replay should be publicly accessible so investors and analysts who missed the live call can listen afterward. Registration can be used to collect analytics, but it should not create a barrier to accessing the replay.

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